 | Susan wanted to know what are the committees and who are the
chairs. She stated that everyone who wants to be involved takes
a role |
| Mark got names off website of members and interests |
| can we go through the current committees such as events, and
cull names for other committees |
| Manuel: if we know someone on the lists we can call them |
| Carol Danaher questioned if we can you do without a
governance committee as it is not mandated - it could be ad
hoc’ed to some of the other board members |
| Carol: nominations an d accreditations are important and she
suggested that maybe we could get a list of accredited centers |
| Mark will call Susan Fanger again as she is currently going
through accreditation. |
| Mark asked what is the overlap between the governance,
nominations and elections committees? Governance is not mandates
but the others are. |
| Mary Lou Larsen volunteers to make a switch |
| Carol suggests that you contact R and R to know who is out
their and identify candidates |
| Sandy thinks that we need to identify interested people and
then build committees |
| Carol: you need somebody key and who knows everyone |
| Carol: a lot of this in the beginning is asking and you are
just starting up again |
| Mark: outreach is only through email and we need to get back
on track with the postcards campaign. We also need to plan an
event for fall to increase member involvement |
| Kerri - I was initially brought in as part of a buddy system
and it was more personal |
| Events as resources - get information about SFAEYC at other
events |
| Kerri : workshops are also a great idea to build interest |
| Lidia: We had talked about an august event |
| Carol: a campus is a place to find energetic people |
| Lidia: what would work - the event at the Museo brought out
a fair number of people, we don't have enough time to plan a
speaker, etc |
| Susan: Yes a reception, we need to get out the word and want
people to become involved, music, networking, etc. – door prizes
including a membership possibly |
| What about vendors - Carol said new representative from
Lakeshore is interested in getting involved |
| Lidia: a professional welcome back to school – we need a
gimmick |
| Susan: an exhibit gives people things to look at also |
| We aren't yet ready for a big professional development thing |
| Carol: we are talking about doing a volunteer room at the
convention in March with a map of involvement- for the purpose
of building, you need clear skills descriptions and what the
committees are doing - how much time will they be investing-
list very specific start and end dates, etc. explaining where do
you go from here – also what in it for them. Make them
understand that its fun and the point is let know how they will
build their skills in other areas of their life - this is going
to help you too! |
| Carol: I may have this put together and may be able to share
this with us. |
| Sandy: We did that last year but keeping them involved is
the hard part. The committee chairs can meet them as they sign
up with a next meeting will be _____ |
| Sandy: once this gets going and people start coming
consistently and getting their jobs done away from the meetings
it will start to grow |
| Susan: that's why we need to leave this meeting with chairs
in place. |
| Carol: the committees chairs runs the same term as the
president. |
| Mark: the committee chair doesn't do everything, just
oversees that everything is done. |
| Carol: normally a president brings in his/her own focus and
what they want to accomplish, they also bring in their own
chairs |
| Lidia: we need to know what each committee is charged with
and we don't seem befuddled. People get discouraged without
organization. |
| Sandy: when the events committee came with ideas I
didn't feel that we were ready for this. But the other piece is
that is what people are interested in. I don't want to do
something kind of funky - I want it to be nice. I want to make
sure that an event is special. |
| We haven't had enough people coming consistently to
get this going. |
| Lidia : yes, it is a chicken or the egg thing - how do
we get people coming |
| Mark. let's set a date and a definition of the event. I can
help membership generate postcards. We can print our own pretty
cheaply - I move that we have an event, date and working title |
| Mary Lou seconds the motion |
| Sandy: all in favor – approved unanimously. |
| Mark: we need an at large member - Kerri Dukas
volunteers |
| Sandy: Dates in August? A September weekend - 12th? Susan to
check calender at Fort Point for other events. |
| Look for donations - do we have some J Travis funds for
conferences - can this be used for as door prizes, funds must be
used for education purposes |
| Manuel suggests checking with Marilyn Glass about the
specifics of J Travis. |
| Carol: be careful to consider how do you give people access
to the prize as a scholarship and is the money being used for
purposes given |
| Mark: we have only so much room on a postcard to explain the
event. |
| Kerri: it's not that hard to get donations as long as we
have tax exempt status |
| Sandy: we just need to provide an EIN number |
| Carol: check the incorporation papers. |
| Sandy: let's get the events committee to work on door
prizes. |
| Sept 12 is the target date and we should have extra
postcards to hand out, also do an Evite |
| Let’s look at Sept 26 as a backup date |
| Do we have letterhead - yes |
| We need to think about an August meeting to get ready and
then the general meeting in September |
| Susan: Back to committees: accreditation - Mark knows
someone going through accreditation now but she may not be the
person to chair this |
| We need to list on the website, the committee chairs,
contacts, and meeting dates |
| Carol recommended Sandy Baba to help identify people for
nominations. She asked who is the accreditation facilitator for
this area? |
| Susan: call Daniel and then see if he wants to be the events
chair, if not one of you (Manuel or Lidia) might take this on.
This will go on the website when? |
| Mark says that he wants to have phone number listed
too. |
| Susan - each committee can come up with tangible activities. |
| Lidia: how much of the event will we be responsible for? |
| Sandy reports that last year many hands pitched in. |
| Sandy wants people to either commit or quit as we need
viable interested people involved to get this moving. |
| Events can think about what things to be solicited for food,
drinks, prizes, etc. |
| Mark: I think that when we have only a meeting every other
monthly I don't know what is happening |
| Sandy – when we went to this schedule it was with the idea
that committees would meet in the off month. Maybe we should
move back to monthly meetings. |
| Next month we can have general meeting and have committees
meet here
|
